CUTTING, COPYING AND PASTING TEXT

 

1. Understanding the Basics

• Cut: Removes the selected text from its original location and places it in the clipboard.
• Copy: Duplicates the selected text and places it in the clipboard without removing it.
• Paste: Inserts the clipboard content into the document at the cursor’s position.

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2. Cutting Text

1. Select the Text:
   • Click and drag your mouse over the text you want to cut, or use Shift + Arrow Keys.
2. Cut the Text:
   • Use one of these methods:
     • Right-click the selected text and choose Cut.
     • Go to the Home tab and click Cut (scissors icon).
     • Press Ctrl + X (Windows) or Command + X (Mac).

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3. Copying Text

1. Select the Text:
   • Highlight the text you want to copy.
2. Copy the Text:
   • Use one of these methods:
     • Right-click the selected text and choose Copy.
     • Go to the Home tab and click Copy (double paper icon).
     • Press Ctrl + C (Windows) or Command + C (Mac).

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4. Pasting Text

1. Place the Cursor:
   • Click where you want to insert the text.
2. Paste the Text:
   • Use one of these methods:
     • Right-click and choose Paste.
     • Go to the Home tab and click Paste (clipboard icon).
     • Press Ctrl + V (Windows) or Command + V (Mac).

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5. Using Paste Options

After pasting, Word provides formatting options via the Paste Options button that appears:

• Keep Source Formatting: Retains the original formatting of the text.
• Merge Formatting: Adjusts the formatting to match the destination.
• Keep Text Only: Pastes plain text without formatting.

You can select these options by:

• Clicking the Paste Options button that appears after pasting.
• Choosing from the Paste Special menu under the Home > Paste dropdown.

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6. Advanced Clipboard Features

• Office Clipboard: Word can store multiple items in the clipboard.
  • Open the Clipboard pane: Click the launcher icon in the Clipboard group on the Home tab.
  • View and manage all copied/cut items for reuse.

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7. Keyboard Shortcuts Recap

• Cut: Ctrl + X (Windows) / Command + X (Mac)
• Copy: Ctrl + C (Windows) / Command + C (Mac)
• Paste: Ctrl + V (Windows) / Command + V (Mac)